Friday, September 22, 2017

Custom Adv 1

Physical search – at the reception center, security personnel usually conduct a physical search to all asylum seekers and new arrivals. Families are not separated for example minors are not separated from their parents.
During search, priority is mostly given to vulnerable persons for example disabled, expectant mothers, elderly persons, unaccompanied children and women with young children.

o    Registration officers explain to the asylum seekers the process of registration and other related DRA services.
o    DRA brochures with updated information also distributed to the new arrivals as they await registration and then they are led to a waiting shed where they wait to be registered.
o    Reception form is then filled comprising of the principal applicant, spouse, dependent children, brothers, sisters who will be living in the same household as asylum seekers.
o    The registration officer insures that all asylum seekers, family members and any dependents undergo medical and security screening.

Security screening – this entails verification by security agents on whether the asylum seeker falls under any of the following categories:-
•    Combatants
•    Armed elements
•    Children associated with armed forces
In case an asylum seeker is carrying arms, he or she shall be disarmed immediately.
If any asylum seeker does not go through the security screening successfully, he/she will not be allowed to continue with the asylum process.  At this point the police will inform the senior registration officer and the asylum seeker is kept pending for further follow-up by the police.
If an asylum seeker is eventually not allowed to seek asylum due to security concerns, he or she will be detained pending removal from Kenya.

a)    Medical Screening
Once an asylum seeker has gone through security screening successfully, he or she will proceed for medical or health screening.  Any public health concerns noted including infectious or contagious diseases will be reported to health authorities.
If there is no security or health concern relating to the asylum seekers family or dependents, they shall proceed with the registration process.

Registration Process

Registration of refugees captures 2 components
•    Bio data
•    Civil data

Refugee registration is done in 3 categories

1.    Refugees who are 18 years and above
Once an asylum seeker has gone through security and medical screening successfully, and if there is no security or health concern relating to the asylum seekers family and or dependents, they shall proceed with the registration process.
The refugees are called one by one from the waiting shed by the registration officer to proceed for data entry.
At the data entry, the reception form is used to key in the information to the data base.
The registration officer prints out the R1 form and 101 form for those above 18 years and those who have undergone RSD process. from there the asylum seeker proceeds to have their finger prints taken on the R1 and 101 forms by the finger printing officer, the asylum seekers from there proceeds to have his or her photo captured which after that the registration officer attaches the 2 photos of the asylum seeker on the R1 form.
Lastly, the completed R1 form attached together with 101 forms containing the photos of the asylum seeker is taken to the officer in charge of signing and stamp
Finally, the waiting slip with a referenced serial number is detached from R1 form and issued to the refugee. The waiting slip will be produced when the refugee comes to collect the ID card after two months 

2.    Refugees below 17years
For this group, 101 forms are filled and fingerprints recorded and then their passport Photographs fixed on the 101 forms.
Finally, asylum seeker pass is issued to the asylum seeker which acts as a proof of registration. If the asylum seeker is 18years and above and he or she is not a prima facie they proceed to the next level where their refugee status is determined through the RSD process.

3.    Registration of minors below 10years
Civil data only is recorded on 101 form and passport photograph taken on the data entry. The minor is then issued with asylum seeker pass. No fingerprints are taken because they are normally yet developed until the age of 18 years.


Documents issued by the department to the refugees and asylum seekers are:

1.    Asylum seekers pass

Asylum seeker pass is issued to asylum seekers before they undergo the RSD process. This document expires after 1 year.  

2.    Refugee identification card

The refugee identity card is given to genuine asylum seekers after being screened and going through all the process of Refugee Status Determination and registration successfully. This document expires after 5years and can be renewed.  

3.    Conventional Travel Document (CTD/Passport)

The conventional travel document is a refugee passport given to a refugee travelling outside the country of asylum to another country on the grounds of education, business, resettlement, humanitarian grounds, leisure, and medical attention.
This document is issued after the applicant is vetted and found genuine by DRA, UNHCR, Immigration department and National Registration Bureau (NRB). The document does not have expiry date and can be renewed.

4.    Movement pass
A refugee applies for a movement pass to travel within the country of asylum on grounds of medical, education or business. The DRA officials vet the applicant’s case and if it’s genuine the refugee is issued with a movement pass. The document normally expires after 14 days but can be renewed if the purpose of travel has not been achieved in the specified duration.

Note: originals of each of the above documents have to be surrendered to the Department of Refugee Affairs offices for them to be renewed.


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